Privacy Policy
Last updated: April 9, 2026
1. Introduction
MindPwr Fitness LLC ("MindPwr Fit," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information when you visit www.mindpwrfit.com (the "Site") or use our services.
By using the Site, you consent to the practices described in this policy.
2. Information We Collect
We collect the following types of information:
| Type | Examples | How We Collect It |
|---|---|---|
| Personal information | Name, email address, phone number | When you fill out a contact form, book an intro call, subscribe to our newsletter, or sign up for coaching |
| Payment information | Credit/debit card details, billing address | When you purchase a coaching program through the Site (processed by our third-party payment provider — we do not store full card numbers) |
| Health & fitness information | Fitness goals, physical limitations, injuries, progress photos, check-in data | When you participate in coaching and submit information through our check-in portal or forms |
| Usage data | IP address, browser type, pages visited, time on site, referring URL | Automatically collected through cookies and analytics tools when you browse the Site |
3. How We Use Your Information
We use your information to:
- Provide, personalize, and improve our coaching services
- Process payments and manage your account
- Communicate with you about your program, progress, and scheduling
- Send you our newsletter and promotional content (only if you've opted in)
- Respond to your inquiries and support requests
- Analyze Site usage to improve our content and user experience
- Comply with legal obligations
We will never sell, rent, or trade your personal information to third parties for their marketing purposes.
4. How We Share Your Information
We may share your information only in the following circumstances:
- Service providers: We use third-party tools to operate our business, including payment processors, email marketing platforms, scheduling software, and website analytics. These providers only access your data as needed to perform services on our behalf and are obligated to protect it.
- Legal requirements: We may disclose your information if required by law, court order, or government request, or if we believe disclosure is necessary to protect our rights, safety, or property.
- With your consent: We may share information in ways not described in this policy if we obtain your explicit consent (for example, featuring your testimonial or progress story on our Site with your permission).
5. Cookies and Tracking
The Site uses cookies — small text files stored on your device — and similar technologies to improve your experience. These include:
- Essential cookies: Required for the Site to function (e.g., session management, security)
- Analytics cookies: Help us understand how visitors use the Site (e.g., Google Analytics). These collect anonymized data about page views, traffic sources, and user behavior.
- Marketing cookies: Used to deliver relevant advertising and track the effectiveness of our campaigns (if applicable)
You can control cookies through your browser settings. Disabling cookies may affect some Site functionality.
6. Email Communications
If you subscribe to our newsletter or provide your email through the Site, we may send you emails related to fitness tips, coaching updates, promotions, and MindPwr Fit content. Every marketing email includes an unsubscribe link at the bottom. You can opt out at any time, and we will honor your request promptly.
Transactional emails (such as payment confirmations, booking confirmations, and account-related messages) are not marketing and may still be sent after you unsubscribe from promotional content.
7. Data Security
We take reasonable measures to protect your personal information from unauthorized access, use, alteration, or destruction. These measures include secure hosting, encrypted payment processing through our third-party provider, and restricted access to personal data.
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.
8. Data Retention
We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. If you request deletion of your data, we will comply within a reasonable timeframe, subject to any legal requirements that may require us to retain certain information.
9. Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Request that we correct any inaccurate or incomplete information
- Deletion: Request that we delete your personal information, subject to legal requirements
- Opt-out: Unsubscribe from marketing communications at any time
To exercise any of these rights, contact us at coach@mindpwrfit.com. We will respond within 30 days.
10. Children's Privacy
The Site and our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete that information promptly.
11. Third-Party Links
The Site may contain links to third-party websites, services, or platforms (including social media, payment processors, and scheduling tools). This Privacy Policy applies only to our Site. We are not responsible for the privacy practices of third-party sites, and we encourage you to review their policies before providing any personal information.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised "Last updated" date. We encourage you to review this page periodically. Your continued use of the Site after changes are posted constitutes your acceptance of the updated policy.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
MindPwr Fitness LLC
Email: coach@mindpwrfit.com
Phone: 312-834-4680
Website: www.mindpwrfit.com